For most couples we work with, this is the only time they've ever planned a wedding, so creating the best wedding reception timeline isn't something they've usually done before. If you've hired a coordinator, or a kick-ass photographer - they'll probably help build a general wedding timeline for the entire day, with a major focus on the ceremony.
If you'd ask our opinion about wedding CEREMONY timelines, we'd most likely respond with Clark Gable's infamous catchphrase.
But the reception timeline? We give a lot of damns. Especially if you want an awesome dance party.
Because your wedding DJ has been assigned the exciting honor of creating a great and memorable reception, we want to ensure you're set up for success. We do so by recommending the order of events below... Be warned, it's a little unorthodox, but we have our reasons. Now, before you get scared this blog may be a little too much to consume and you won't be able to decipher it all, we've made a handy little (simplified) list you can view for free here .
For the best wedding reception timeline, we start with the,
Before you're introduced in to the reception, your DJ or Emcee should meet everyone outside the entrance and line everyone up in the order they planned to be introduced. It's also a great opportunity to make sure we have name pronunciations correct. The grand entrance has several variations, such as:
The grand entrance/introduction is a great way inject some energy into the evening and show guests that your wedding won't be a snooze-fest. Also, your Levity DJ will have coordinated with the caterer to bring plates of food to the newlyweds so they don't have to go through the buffet line, but before you can go to chow town, we encourage a...
Weddings can be stressful for guests too. Maybe some guests had heated debates and conversations with their date right before arriving. Maybe they really wanted to catch up on the latest Netflix series phenomena. Maybe they sat through an outdoor wedding ceremony in June. From experience, approximately 40% of your guests are a little moody by the time they get to the reception.
They are devoting their entire day to celebrate you AND they chose to clean themselves up, find something cute to wear, coordinate with their date, maybe some childcare or traveling too.
By grabbing the microphone the second you walk in the door and giving a quick, "Hey everyone, thank you SO much for coming. We have plenty of food, an open bar and all your favorite songs ready to play so make sure you have a good time tonight." Will make all the difference in the world. Bonus points if you throw a "thank you" in there for anyone who financially contributed or volunteered/donated their time. (EX: a bridesmaid who hand-wrote 200 invitations or a parent who paid for the open bar, etc.)
They'll forget all about their own stress leading up to that moment, their hearts will soften, or their hearts may even grow 3 sizes.
Now, if your guests complain about having a bad time at your wedding, you can blame them . You've called out all the awesome stuff you have planned and are providing for them. Thanking your guests at the very beginning sets a great tone for the rest of the night.
Now, we're almost ready for grub. But first we like to play a...
For lack of a better word, we call our game the " Scavenger Hunt
" and most couples cringe when we first mention it. Their reactions are typically "Eh... we're adults... we're not playing kids games at our wedding."
And after explaining what it is, we'll gladly leave the decision in their hands.
How it works:
Why we do it:
But wait, Derek... this is usually where toasts go.
I know, figurative person whom is conversing with me. But why would you put the toasts here? Because your sorority sister put it there for her wedding? Or your Mother-in-Law said so. (Mother-in-Laws are always the pushiest).
Now think about it. If you were to say your toasts now, what is the common event to happen afterwards?
That's right... most people hear the heartfelt, well-written, amazingly delivered toasts, then immediately smash their faces with cake that looks like a piece of art. If the couple makes a mess, they'll require a 5-10 minute interlude to clean up and freshen their makeup before jumping in to the important dances.
How disjointed does that roller coaster of events feel?
Now, we've already covered a lot of the reasons why toasts should
come after cake, so the only anecdote we'd like to add here is the *order* in which toasts should be given. If you know your Best Man is a dud and the Maid of Honor is a hoot who has spoken in public on many occasions, make the MOH go last.
Do you have any idea how intimidating it is to follow up a phenomenal speech?
So, if you're planning for more than 2 speeches, try to order them by whomever's speech will suck the most to whomever's speech is going to make you laugh, cry and maybe accidentally lose control of your bowels.
If one of the parents would like to say something, the very beginning of the toasts is the most proper or fitting moment for a parent to speak (and also thank the guests for coming to see their kid get hitched).
Now toasts are out of the way, it's time for the big dance!
"Dammit, Derek... why are you throwing us off again... this is where the first dance goes... that's why it's called THE FIRST DANCE."
Au contraire, The "first dance" can also refer to the first dance as a married couple. Heck, the "first dance" didn't even originate until some time after 1922 when everyone decided Emily Post can go kick rocks.
You'll soon learn why I recommend this order. (And if you're a same-sex couple, just know, we're not excluding you, you can totally eliminate whichever parent dance you need to... we 100% support
same-sex weddings.)
Mothers of grooms tend to feel left out of the whole process. Neglected. Over-looked. Mistreated. And many other multiple syllable verbs they use in order to generate sympathy. Letting a mother dance with her son first is the ultimate compliment, alleviates resentment and lets them feel special too. After all, it's their baby boy who is being married off.
So naturally, the next dance would be the
"But... but... but Derek... this always goes last."
Sheesh imaginary person... you're starting to bug me.
I know
it usually goes last but why in the world would it? There is a 45% chance
the man she is dancing with footed the entire bill for the evening. Forcing him to go last is kind of a dick move. Let him feel important too.
But here's the real sweet part. In doing the dances in this order, we get to:
Awwwwe... the moment we've all been waiting for. (besides the bar finally opening up). The newlyweds get their chance in the limelight.
So why do we recommend this going at the tail-end of the all the main dances? Well, we think of it this way... If you go to a concert, when does the "headliner" play? At the end. Why is that? Because it builds anticipation and the organizers want everyone to stay engaged for all the performances. The added bonus to having the newlyweds go last, as Jim Bob (yes, that's his real name and yes, I'm totally jealous) of Power Shots Photography
pointed out, this order allows a photographer to adjust their camera settings for the best image of their first dance. Photographers are able to make ISO, aperture, shutter speed adjustments, etc. through the parent dances so by the time the couple is ready, the camera is ready.
Now that the couples' feet are warmed up this sets us up perfectly for what we call, the
Now this a trick we use to pack the dance floor while also paying homage to a select few couples.
The way we do this is:
The cupid shuffle is my favorite to kick off the dance party because almost everyone knows the moves to it and if they don't
know the moves, the lyrics literally tell you what to do. We have all these couples already out on the dance floor, at least 60% of them should know the moves, encouraging everyone else to stay out there and try it out.
Now, we don't get too crazy by expecting the dance party to keep popping for long at this point. Usually people aren't intoxicated enough to awkwardly shake their body parts all over the dance floor. We might follow it up with "Shout" by the Isley brothers for the photographer to get an awesome picture of everyone throwing their hands up in the air and then maybe 1 current hit, before we move on to the,
Here's another divisive topic. Not everyone wants to do these events and that's okay.
We prefer to do them 2-3 songs after opening the dance floor (see number 10) to capitalize on the inevitability of the dance floor's near death while everyone restocks their rum and Coke, chardonnay or Budweiser.
Bouquet, Garter and Dollar Dances are dance floor murderers. We're supposed to purposefully kick people off the dance floor for these events in order to have only the single ladies or single fellas. So we've chosen to force it in when we know the dance floor is inherently going to meet it's temporary demise. We also get to keep your guests engaged without long breaks between events.
Now, it doesn't really matter what order we do these in, unless your photographer is on a time crunch. Then we'll do bouquet/garter toss first. Then after the bouquet/garter tosses, we strongly encourage the dollar dance for these reasons:
This is another favorite and can be done with or without the photographer. However it's a lot more fun WITH the photog.
What we'll do is have EVERY. SINGLE. PERSON. join the newlyweds on the dance floor.
Now we go with the flow here. We remind guests to sign the guest book, eat the cake, tip the bartenders, and make requests.
We may fit in some sing-a-longs by some of your guests who happen to be drunk American Idol drop-outs, throw in a dance competition, more line dances, etc. and we also try to slow it down for a few songs here and there for those who prefer not to twerk their night away.
Another thing we'll do is try to create "rock blocks" of genres. So if someone requests AC/DC, we might follow it up with some Def Leppard or Whitesnake. If we get a request for Friends in Low Places, we might follow it up with some George Strait or one of my favorite sing-a-longs: Sweet Caroline (BUM! BUM! BUM!)
Anyway, we'll keep the party going til the venue shuts us down or the couple have decided to call it a night. And when they do decide to call it a night, we try to do it with an epic
My personal favorite song to go out to, for your listening pleasure.
One more time, (just in case) CLICK HERE for a very simplified version of the timeline we strongly encourage.
Photo credits to:
EpagaFoto
Mike Tsai
Sara Marie Photography
Becca Blake Photography
Captured by Lani Michelle
Nick Allen Photo
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